Facility Reservation Request Form - Wesley College

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Wesley College Facility Reservation Request Form

Reservation requests will only be received through this vehicle.
All reservation requests must be submitted at least 7 business days in advance. Please note that the further in advance reservation requests are submitted, the likelihood that you will receive your top facility preference for the request.
Once the form has been submitted online, there will be a 7 business day turnaround on confirming the reservation via email.
Please note that all submissions are ONLY requests until you receive an email confirming the reservation.
If an office or department is sponsoring an outside group in an on-campus facility, that office or department must submit the request online.
All student organizations on campus must submit reservations through the Wesley College Student Activities page on the Wesley Involvement site powered by CollegiateLink.
All questions can be directed to Brandy Garlic, Coordinator of Student Life, or by emailing reservations@wesley.edu.
All reservations for the 2010-2011 academic year will be accepted on a request basis until the Master Calendar Planning Meeting is held in the spring 2010 semester. Information will follow later in the fall semester regarding this process.

EVENT INFORMATION
Name of Event:
Date of Event: (xx/xx/xxxx)

Start Time: (xx:xx)		AM/PM
End Time: (xx:xx)		AM/PM

Sponsoring College Organization or Department:
All student organizations must be registered prior to submitting requests. The above stated group will be responsible for work orders, personnel costs, and/or catering arrangements.
Anticipated Audience Size: Is the event open to the public?
Should the event be posted on Central Calendar?:
Admission Charge?:
If yes, please provide description:

EVENT CONTACT
Name of Person Submitting Request:

Event Contact:
Email Address:
Phone Number

FACILITY/ROOM INFORMATION
Facility/Room Requested: (Please list in order of preference)

1.
2.
3.

Setup Date: (xx/xx/xxxx)
Setup Time: (xx:xx)		AM/PM
Breakdown Time: (xx:xx)		AM/PM

ROOM SETUP
Seating Style: (Please Please Select One)

If no setup is needed, please proceed to the end of the form!

Click on the thumbnails below to see a larger image.

Number of Seats: Will this event be catered?
Number of catering tables needed:
Do you require additional tables for displays, registration, etc?
How Many

A/V REQUEST

When doing a computer presentation OR using multiple pieces of AV, please plan on arriving at least 30 minutes before the arrival of guests or event participants for equipment check and setup.
Rental charges may apply to non-Wesley College groups or events.

Podium with Microphone	Screen
Podium without Microphone	TV/VCR Combo
Microphone with Stand (No Podium)	TV/DVD Combo
Handheld Wireless Microphone	Dry Erase Board (Markers will not be provided)
Lapel (Clip On) Wireless Microphone	Flip Chart (Paper will not be provided)
Data/Video Project Unit (VPU)	Easel
Other

File Upload
(Upload the layout of your seating chart or setup design to us!)

Setup Notes/Additional Setup Needs:

Student Life Menu

Residence Life Maintenance Concern?

Work Order Form

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